CSV Import · Deposit Reconciliation
Make sense of every payout.
Import Gymflow sales, reconcile bank payouts, and prepare reviewed deposits for QuickBooks Online.
Plans from $149/month. No invitation required.
Payout review
Imported Gymflow CSV sales
Revenue by category
- Memberships
- $800.00
- Bay rental
- $250.00
- Lessons / Clinics
- $150.00
- Sales excluding tax
- $1,200.00
Reconcile to the bank
- Sales tax collected
- +$50.00
- Fees deducted
- −$100.00
- Proposed deposit
- $1,150.00
- Actual bank deposit
- $1,150.00
- Unresolved difference
- $0.00
Balanced, not approved. Review and approval are required before posting to QuickBooks Online.
See GymBooks Sync in Action
Follow sample sales through a payout breakdown, QuickBooks deposit preview, and franchise invoice review.
Discuss a Paid PilotFrom sales export to reviewed deposit
Every payout follows the same controlled path, and each step is recorded.
- 01
Import sales
Import your Gymflow sales exports by CSV. Categorize sales and review the reported tax amounts.
- 02
Reconcile payout
Select the sales for a payout, review fees, and balance the proposed deposit to the actual bank deposit.
- 03
Review and post
Review the settlement and QuickBooks account mappings. Explicitly approve each deposit before posting it to QuickBooks Online.
Nothing posts automatically. GymBooks Sync prepares one balanced bank deposit per real payout, and a person reviews and approves it before it is created in QuickBooks Online.
Designed for accounting control
Sales tax visibility
Franchise, marketing and merchant fee tracking
Settlement reconciliation
QuickBooks account mapping
Human review and approval before posting
Multi-user Accountant/Admin and Client Owner access
Audit history
Built for growing operators
Single-location businesses
One location, one payout at a time, with a clear settlement record behind every deposit.
Multi-unit operators
Separate locations, each with its own transactions, mappings, fees and QuickBooks company assignment.
Franchise networks
Consistent categorization and fee handling across locations, with role-based access for accountants and owners.
Pricing
- Single Location
- $149/month
- Multi-Unit
- $349/month
- Additional Locations
- $99/month each
- Franchise Network
- Contact Sales
Security and control
- Role-based access
- Server-side authorization
- Secure QuickBooks OAuth connection
- No automatic accounting posting
- Human approval controls